If you have been tasked with organizing an event, there are many factors to take into account to ensure everything runs smoothly. Any kind of large event is notorious for generating huge amounts of waste, causing pollution, and using too much money.
Creating an environmentally friendly occasion can be achieved by following the five tips listed below, helping you to hold a sustainable event.
When organizing an event, you must make sure your catering is sustainable. You can achieve this by considering locally sourced food and ensuring that you confirm the number of attendees accurately, which lets you adjust food quantities accordingly. Many events are notorious for wasting tons of food. So, it’s your job to be one step ahead and thinking about where you can donate excess food to once you’re done with it. Make sure that your suppliers are involved throughout and that they deliver all food in bulk with limited transport costs.
The venue and location you pick are critical for the sustainability of your event. If you’re passionate about reducing your carbon footprint, you need to select venues that have their own environmental or sustainable policy, as they’re far more likely to work with you and your sustainable plans. Make sure that you look into their recycling facilities, which will give you a good indication of whether they’re the right match to house your event.
Thanks to digital technology, events no longer need to produce lots of printed material. Instead of sending out invitations via post, you can either use email marketing or promote the event on social media. Not only will you save tons of money in the process, but you will also be helping the environment. Smartphone technology is a far greener way to connect with delegates before, during, and after your event.
Pick the Right Time
The time of year you hold your event can have a huge impact on the environment. If you house your event during busy periods like Christmas or the summer holidays, there will be a ton of traffic that your guests will have to endure to get to your event. If you hold your event in a month where the weather is milder, you won’t have to heat or cool your venue. Regarding electricity, hosting your event in the daytime will mean you won’t need to worry about using too much electricity to light everything up.
Health and Safety
Because of the coronavirus pandemic, there are government guidelines that you must adhere to when planning an event. The health and safety of attendees and staff should be your main priority. So, enforcing social distancing and having hand sanitizer stations around the venue should be your first step. Macgyver, the only four sink handwash station, can work well for your event and reduce the risk of transmitting the virus.
Whether you’re holding a product launch, corporate event, or a networking fair, all the tips listed above can help you plan and run a sustainable event that has little to no impact on the environment.